Board Selection and Recruitment: The Foundation Member, Thye Hua Kwan Moral Society (THKMS) recruits and nominates between 10 and 16 Directors. The Board Members recruited are qualified individuals with different backgrounds and specialisations, collectively bringing considerable knowledge, judgement, and experience to the Board. Board members elect amongst themselves the various positions in the Board including a Chairman, Vice-Chairman, Secretary and Treasurer. The Board reviews the composition and size regularly to ensure its appropriateness. Board members serve on a voluntary basis and are not remunerated for their services. There is no THKMC staff on the current Board.
Board Training and Development: Board members are required to possess the core competencies necessary for effective governance, achieve these competencies and strive to attend suitable training or development courses to attain these, as necessary. The Administration Department from time to time, will recommend suitable training and development opportunities that Board members may consider. At the same time, Board members may request and/or be invited to participate in internal and/or external training. The Administration Department maintains a record of all training attended by Board members for record-keeping.
Evaluation of the board’s performance and effectiveness: The Board undertakes self-evaluation on its performance and effectiveness annually through a self-evaluation checklist. Feedback from Board members are compiled and discussed at the Board meeting.
Board members re-nomination and re-appointment process: Board members are appointed by THKMS, the Foundation Member. On a yearly basis, THKMS shall submit to THKMC the approved names of all Board members to serve for the next one (1) year. A letter of appointment detailing the position and commencement date signed by the Board Chairman shall be issued to all newly appointed Board members within one (1) month of the appointment date.
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CONFLICT OF INTEREST & WHISTLEBLOWING POLICIES
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VOLUNTEER MANAGEMENT POLICY
THK Volunteer Management Unit (VMU)'s standard operating procedures and policy encompasses areas and boundaries set for volunteers of THK. Through this Manual, guidelines and frameworks are established to convey key messages of the organisation’s initiative to augment the workforce of Thye Hua Kwan Moral Charities (THKMC). Other aspects of this Manual covers governance, resolving conflicts, providing support and recognition for volunteers, and bridging collaborations between internal and external stakeholders to achieve a positive, inclusive and meaningful experience.