Environmental, Social and Governance (ESG)
Environmental, Social and Governance (ESG)
THKMC is dedicated to make a positive impact by embracing ESG principles. By prioritising these principles, we are committed to high ESG standards to ensure long-term viability, benefiting our stakeholders, the community and the environment we live in.
Creating a sustainable environment at THKMC
At THKMC, we strive to create a green, liveable environment through multiple initiatives.
Reduce Paper Usage
Reducing paper usage creates a sustainable environment by conserving natural resources, minimising environmental pollution, and promoting a shift towards more eco-friendly practises. It aligns with global efforts to achieve a balance between human activities and the preservation of the planet’s ecosystems for future generations.
Reduce Electricity Consumption
Reducing electricity consumption addresses climate change, promoting resource conservation, improving air and water quality, and supporting the integration of renewable energy sources. It is a vital component of global efforts to transition towards a more sustainable and resilient energy future.
Reduce Emissions from THKMC’s Operations
Reducing emissions is a cornerstone of sustainability, contributing to climate change mitigation, preservation of biodiversity, improvement of air and water quality, and the overall well-being of the planet and its inhabitants. It is an essential aspect of creating a resilient and sustainable environment for current and future generations.
Replace Current Energy Source with Renewable Energy
Transitioning from current energy sources to renewable energy is crucial for creating a sustainable environment. This shift reduces greenhouse gas emissions, improves air quality, conserves natural resources, preserves ecosystems, and stimulates economic growth. Renewable energy also empowers local communities, creates job opportunities, and contributes to global efforts in combating climate change. Overall, this transition represents a commitment to environmental stewardship, ensuring a cleaner, healthier, and more resilient future for generations to come.
Fostering a Supportive Community at THKMC
At THKMC, our commitment is centred around strengthening relationships with our stakeholders including our staff, volunteers, and corporate partners. We aspire to be a trusted social service agency that creates a positive impact on our employees, partners, and the community at large.
Staff Well-being Is Our Utmost Priority
THKMC strives to be a fair and progressive organisation in line with the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP). We regularly engage our employees to gather feedback to create a conducive work environment. We proactively support the holistic well-being of our employees by offering resources and initiatives such as the Employee Assistance Programme (EAP). By focusing on employee well-being and communication, we aim to make THKMC a great place to work.
Workplace Safety
THKMC ensures we provide a safe work environment for our staff. As a bizSAFE 3-certified organisation, this underscores our commitment to ensure a secure and safe environment for our staff.
Building Sustainable Partnerships
In our efforts to build strong and sustainable partnerships, we extend our commitment beyond the internal team to include volunteers and CSR partners. We proactively engage stakeholders with the goal of establishing long-term, in-depth, and mutually beneficial partnerships. Recognising the importance of collaboration, we seek win-win solutions that contribute positively to the community. Through these partnerships, we aim to amplify our impact and address societal challenges effectively.
At THKMC, the Social (S) component is not just a checkbox but a guiding principle that shapes our organisational culture. By fostering a supportive and inclusive community within and beyond our walls, we aim to be a beacon of positive change, embodying the values of social responsibility and sustainability.
THKMC Board
The THKMC Board is committed to maintaining high standards of governance aligned to the Charity’s vision of serving mankind, while advancing operational effectiveness, sustainability and mutual trust with the public, donors and funders. The Board takes guidance from the Commissioner of Charities for legislations compiled for large IPCs. Policies and procedures setting out applicable practices, checks and controls for managing THKMC’s operations are implemented in accordance with the Code of Governance for Charities and Institution of a Public Character. Additionally, THKMC has a Memorandum of Association and Articles of Association as its governing instrument. From time to time, the Board reviews and updates it to ensure that it remains relevant.
View our Board of Directors here.
Board Selection
and Recruitment
Board Training
and Development
Evaluation of the Board’s
Performances and Effectiveness
Board Members Re-nomination
and Re-appointment Process
The Foundation Member, Thye Hua Kwan Moral Society (THKMS), recruits and nominates 10 to 16 Directors.
The Board members are experienced specialists in their respective fields and collectively bring considerable knowledge and experience to the Board. Board members elect among themselves various positions in the Board, including Chairman, Vice-Chairman, Secretary and Treasurer. The Board reviews the composition and size regularly to ensure its appropriateness. Board members serve on a voluntary basis and are not remunerated for their services. There is no THKMC staff on the current Board.
Board members are required to possess the core competencies necessary for effective governance, achieve these competencies and strive to attend suitable training and development courses to attain these, as necessary. The Administration Department from time to time, will recommend suitable training and development opportunities for the consideration of Board members. At the same time, Board members may request and/or be invited to participate in internal and/or external training. The Administration Department maintains a record of all training attended by Board members for record keeping.
The Board undertakes self-evaluation on its performance and effectiveness annually through a self-evaluation checklist. Feedback from Board members are compiled and discussed at the Board meeting.
Board members are appointed by THKMS, the Foundation Member. On a yearly basis, THKMS shall submit to THKMC the approved names of all Board members to serve for the next one (1) year. A letter of appointment detailing the position and commencement date signed by the Board Chairman shall be issued to all newly appointed Board members within one (1) month of the appointment date.
The Foundation Member, Thye Hua Kwan Moral Society (THKMS), recruits and nominates 10 to 16 Directors.
The Board members are experienced specialists in their respective fields and collectively bring considerable knowledge and experience to the Board. Board members elect among themselves various positions in the Board, including Chairman, Vice-Chairman, Secretary and Treasurer. The Board reviews the composition and size regularly to ensure its appropriateness. Board members serve on a voluntary basis and are not remunerated for their services. There is no THKMC staff on the current Board.
Board members are required to possess the core competencies necessary for effective governance, achieve these competencies and strive to attend suitable training and development courses to attain these, as necessary. The Administration Department from time to time, will recommend suitable training and development opportunities for the consideration of Board members.
At the same time, Board members may request and/or be invited to participate in internal and/or external training. The Administration Department maintains a record of all training attended by Board members for record keeping.
The Board undertakes self-evaluation on its performance and effectiveness annually through a self-evaluation checklist. Feedback from Board members are compiled and discussed at the Board meeting.
Board members are appointed by THKMS, the Foundation Member. On a yearly basis, THKMS shall submit to THKMC the approved names of all Board members to serve for the next one (1) year. A letter of appointment detailing the position and commencement date signed by the Board Chairman shall be issued to all newly appointed Board members within one (1) month of the appointment date.
Board Committee
The Board delegated its powers to the standing committees. All Committee members are appointed by, and are accountable to the Board. The decisions of the Committees are to be reported at Board meetings. Each Committee has established a set of Terms of Reference documenting its powers, reporting line, composition, responsibilities, and meeting proceedings. All Board and Committee members meet at least four times a year, with additional meetings at the discretion of the Committees.
EXECUTIVE COMMITTEE
Executive Committee assists the Board to guide the Chief Executive Officer / Chief Operating Officer and Senior Management on the implementation of strategies / business plans and resolution of operational issues in an efficient and timely manner, as well as monitoring Senior Management’s performance, which helps relieve the Board from these matters.
Chairman
- Mr Chang Long Jong
- Mr Chang Long Jong
Members
- Mr Ching Chiat Kwong
- Mr Ramasamy Dhinakaran
- Mr Koh Juay Meng
- Mr Ching Chiat Kwong
- Mr Ramasamy Dhinakaran
- Mr Koh Juay Meng
- Mr Lawrence Ng
- Mr Tan Hong Boon
Members
- Mr Ching Chiat Kwong
- Mr Ramasamy Dhinakaran
- Mr Koh Juay Meng
- Mr Lawrence Ng
- Mr Lee Kim Siang
- Er Ong Ser Huan
- Mr Sim Gim Guan
- Prof Alex Siow
- Mr Lawrence Ng
- Mr Lee Kim Siang
- Er Ong Ser Huan
- Mr Sim Gim Guan
- Prof Alex Siow
- Mr Lee Kim Siang
- Er Ong Ser Huan
- Mr Sim Gim Guan
- Prof Alex Siow
AUDIT AND RISK
Audit and Risk Committee assists the Board in fulfilling its corporate governance and oversight responsibilities in relation to THKMC’s financial reporting, internal control structure, risk management systems, internal and external audit functions. The Audit and Risk Committee is also responsible for providing advice and overall guidance to the Management on matters relating to Enterprise Risk Management (ERM).
Chairman
- Mr Ramasamy Dhinakaran
Members
- Mr Lee Kim Siang
- Prof Alex Siow
FINANCE COMMITTEE
Finance Committee assists the Board to oversee THKMC’s finances, with regular reporting to the Board. The roles of the Finance Committee are to advise and assist the Board in setting financial policies and meeting financial objectives of THKMC, including accurate and timely financial reporting, cash flow management, budgetary control and review, and capital expenditure.
Chairman
- Mr Sim Gim Guan
Members
- Mr Ardi S Hardjoe
- Mr Koh Juay Meng
- Mr Lawrence Ng
FUNDRAISING COMMITTEE
Fundraising Committee assists and is mandated by the Board to oversee the fundraising activities of THKMC, with regular reporting to the Board.
Chairman
- Mr Ching Chiat Kwong
Members
- Mr Lawrence Ng
- Mr Tan Hong Boon
INVESTMENT COMMITTEE
Investment Committee recommends to the Board appropriate investment policies. The Committee consults and works with appointed investment advisors and fund managers to manage and invest funds allocated by the Board, based on approved investment guidelines and policies. It assists the Board to regularly monitor and evaluate the performance of investment portfolios, appointed investment advisors and fund managers.
Chairman
- Mr Phillip Tan Eng Seong
Members
- Ms Cheah Sheau Lan
- Mr Lee Kim Siang
HUMAN RESOURCE COMMITTEE
Human Resource Committee assists the Board to oversee the areas of governance and management relating to human resources, including acquisition, development, performance and remuneration matters.
Chairman
- Mr Lawrence Ng
Members
- Mr Koh Juay Meng
- Mr Sim Gim Guan
- A/Prof Teng Su Ching
NOMINATION COMMITTEE
The Nomination Committee is responsible for Board nomination and appointment processes, based on the evaluation of the characteristics, competencies, skills, and competence of each board member.
Chairman
- Mr Lee Kim Siang
Members
- Mr Lawrence Ng
- Er Ong Ser Huan
PROGRAMMES AND SERVICES COMMITTEE
Programmes and Services Committee assists the Board in monitoring and reviewing programmes and services run by THKMC to ensure that the Charity’s strategic intent of serving those in need are met in an effective and efficient manner. The Committee works together with the Management to formulate new directions and introduce new initiatives to further the social impact of THKMC in the community.
Chairman
- Mr Lee Kim Siang
Members
- Mr Cheong Kah Meng
- Mr Koh Juay Meng
- Mr Koh Poh Kwang
- Mr Kun Kay Hong
- Mr Lawrence Ng
- Mr Shamsul Kamar Bin Mohamed Razali
- Er Ong Ser Huan
- Mr Tan Hong Boon
TECHNOLOGY COMMITTEE
Technology Committee assists the Board to oversee technology-related matters through advising THKMC’s Senior Management and ensuring that THKMC’s technology programmes support its business objectives and strategies while ensuring cyber security measures are in place and complied.
Chairman
- Mr Chang Long Jong
- Prof Alex Siow
Members
- Mr Ching Chiat Kwong
- Mr Ramasamy Dhinakaran
- Mr Koh Juay Meng
- Mr Dennis Ang
- Mr Koh Juay Meng
- Ms Anna Cheong
- Ms Miranda Ip
Members
- Mr Ching Chiat Kwong
- Mr Ramasamy Dhinakaran
- Mr Koh Juay Meng
- Mr Lawrence Ng
- Mr Lee Kim Siang
- Er Ong Ser Huan
- Mr Sim Gim Guan
- Prof Alex Siow
- Mr Lawrence Ng
- Mr Lee Kim Siang
- Er Ong Ser Huan
- Mr Sim Gim Guan
- Prof Alex Siow
TENDER AWARD COMMITTEE
Tender Award Committee supports and advises the Board on its procurement process to ensure value-for-money, fairness, transparency, and competitiveness; and mitigate the risk of fraud. It assists and is mandated by the Board to review tenders and other means of procurement, above the threshold approved by the Board.
Chairman
- Mr Tan Hong Boon
Members
- Ms Cheah Sheau Lan
- Mr Koh Juay Meng
Volunteer Management and Development Committee
Volunteer Management and Development Committee assists the Board to manage volunteering needs across THKMC Divisions and enhance volunteering experiences.
Chairman
- Mr Koh Juay Meng
Members
- Mr Lau Sien Hui
- Mr Lawrence Ng
- Mr Alex Pek
- Mr Tan Hong Boon
Terms of Office
All Board members hold office for a period of one year. With the exception of Treasurer, Board members may be reappointed from year to year. The Treasurer shall not hold office for more than four consecutive years. Reappointment of the outgoing Treasurer may be considered after a lapse of at least two years. In the event Board members continue to serve after 10 consecutive years, the reasons for retaining the Board member(s) will be disclosed in the Annual Report.
Mr Lee Kim Siang has served on the THKMC Board of Directors for more than 10 consecutive years. Thye Hua Kwan Moral Society (THKMS), the Foundation Member, and the Board of THKMC have reviewed and concluded that THKMC will continue to benefit from Mr Lee continuing as a director of the THKMC Board. His expertise and in-depth knowledge of THKMC’s history, operations, growth potential and strategic directions will continue to provide the Board with invaluable insights and guidance.
Conflict of Interest Policy
All Board members and staff are required to comply with the THKMC’s Conflict of Interest policy. The Board has put in place documented procedures for Board members and staff to declare actual or potential conflicts of interests upon appointment, annually and on a need-to basis. Board members are to abstain from decision-making on matters where they have a conflict of interest. The full policy document can be found here.
Whistle Blowing Policy
THKMC has a whistle blowing policy to address concerns about possible wrongdoing or improprieties in financial or other matters within the THKMC. The full policy document can be found here.
Privacy Policy
Collection, use, disclosure or otherwise processing of personal data of our service users on behalf of government ministries or statutory boards will be in accordance with guidelines set out in the government’s data management policy. THKMC will comply with the relevant requirements under the government’s data management policy.
Cybersecurity Policy
THKMC is deeply committed to ensuring good cybersecurity practices in our organisation. We have drawn up a robust cybersecurity policy to safeguard our digital assets and ensuring the privacy and security of our clients’ information. This policy mandates all employees to maintain strong passwords, utilise secure networks and ensure regular software updates. These efforts are further supported through investments in security technologies, adherence to best practices in risk management and continuous monitoring of our systems to detect and respond to threats. We prioritise employee training to foster a culture of security awareness and resilience. Our commitment to cybersecurity is unwavering, as we strive to maintain the highest standards of protection in an ever-evolving digital landscape.
Anti-Money Laundering & Countering the Financing of
Terrorism Policy